109 Kingston Street | 6th Floor
Boston MA 02111

Tel. 617 450 0600

06/21/2016
 
Posted By: Admin DreamingCode

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Worcester Polytechnic Institute (WPI) hosts an annual science festival called TouchTomorrow, bringing thousands of people of all ages to enjoy science, technology and robots.

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We have helped facilitate this awesome festival for the past 3 years and, for some of our Corinthian Events team, this is the event we most look forward to each year. WPI's TouchTomorrow festival is a FREE event to the public that draws technology enthusiasts of all ages.

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Our role in this amazing festival is mostly logistics – and we LOVE logistics! Due to the large scale of this event - which spanned the entire campus including 15 buildings & laboratories plus 24 tents spread throughout the campus, logistics were vital. Our team focused on detailed floor plans for all the internal and external exhibitors as well as all the rentals which included spandex linens, AV and tables and chairs. It was important to plan the perfect placement of all items and keep in mind of the roving robots on campus!

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In order to plan for an event of this scale, we built a registration system to help WPI anticipate attendance and send information to their guests. We integrated the registration site with their website, designed and sent marketing emails to spread the word!

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On site, we positioned teams of staff to check in attendees on iPads. This system fed live data integrated with pre-registration which allowed WPI to tract actual attendance. At any time, we could see live numbers of how many people were there!

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After reflecting on several years of data and event history, we worked with the WPI team to build a mobile app for the festival. About 1/3 of families downloaded the app in advance and over 75% of families were using the app by the end of the event! The app included interactive schedules and maps, surveys and social media channels - everything to help attendees plan their day. We even sent notifications for last minute changes and advice when it started to rain.

Merging logistics with science and tech is pretty awesome. Inviting the community to experience it is even better. Our favorite part? Watching everything come together to create an amazing day!

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Corinthian Events | 109 Kingston Street | 6th Floor | Boston MA 02111
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